The organiser should notify the Local Authority, Fire, Police and Ambulance service about the event and earnestly consider any recommendations made by these services during the planning of the event. Regular meetings should be arranged as necessary by the Organiser.
The organiser (or his/her designated deputy) should be contactable throughout the event and available to liaise with the police when necessary.
When organisers are planning a protest or march they should be aware of all the above guidelines but in addition should be aware of the provisions of the Public Order Act 1986. Failure to give the police written advance notice (6 clear days) of the date, time and venue/route of the procession; variation of such details from those previously notified; or failure to comply with changes, conditions or prohibitions imposed by the police on processions or assemblies may constitute criminal offences.
The use of certain locations for assembly or dispersal requires permission from the relevant authority and this must be obtained well in advance by the organiser from the authority. A copy of this permission must then be sent, by the organisers, to the police as soon as possible.
Whilst sporting events have many features which can be predicted on the basis of past experience and familiar, purpose-built venues, this is not the case for many other public events. Marches, in particular, present a moving venue, which is far more unpredictable. Therefore, it is very important that planning for such events starts as early as possible.
Under the Licensing Act 2003 some events may require a licence or a Temporary Event Notice (TEN) which is obtained from the Local Authority. The Licence or Notice are issued under strict guidelines and have certain time restraints.
Page last reviewed January 2020